Connect an Outlook calendar

University Microsoft 365 calendars using a private ICS link.

This connection is read-only and free. PaperMove cannot create, change, delete, accept, or decline anything in Outlook.

Before you begin

• Use Outlook on the web while signed in to the required university account.
• Connect only calendars you are authorised to use.
• A published ICS link is private but acts like a password. Do not email it, post it, or save it in a shared document.

1. Publish the calendar in Outlook

1. Open Outlook on the web and select Settings.
2. Open Calendar → Shared calendars.
3. Find Publish a calendar.
4. Select the calendar you want PaperMove to display.
5. Select the least detailed permission that meets your needs. Availability-only publishing may appear as “Busy”; full-detail publishing may include event titles.
6. Select Publish, then copy the ICS link—not the HTML link.

2. Connect it to PaperMove

1. Sign in to PaperMove and open Account.
2. Find University Outlook calendars.
3. Enter a recognisable name such as “Glasgow calendar”.
4. Paste the private ICS link and select Connect calendar.
5. Select Sync calendars. Read-only events will appear in Week.

Connect another university account

Repeat both sets of steps while signed in to the other university's Outlook account. Give every connection a distinct name so its events can be identified in Week.

Refresh, disconnect, or revoke access

• Refresh: select Sync calendars in PaperMove after Outlook changes.
• Automatic sync: PaperMove syncs after sign-in when needed and every 30 minutes while it remains open. It waits while you are editing a form.
• Last synced: each connection shows the time of its most recent successful refresh.
• Failure warning: if a feed cannot be read, PaperMove names it in red and retains its previously synced events.
• Disconnect: removes PaperMove's encrypted link and cached events for that connection.
• Unpublish: use Outlook's Shared calendars settings to invalidate the link completely. Do this if the link may have leaked.

Troubleshooting

• If Publish a calendar is missing, the university may have disabled calendar publishing. Contact its Microsoft 365 administrator.
• If PaperMove rejects the link, copy the ICS link again and ensure it is the Outlook HTTPS link rather than the HTML link.
• If events are missing, select Sync calendars and confirm that the published Outlook calendar contains events within the displayed period.
• Recurring events and time zones come from the published Outlook feed; verify important times in Outlook.